| 1. Terms of Reference |
| | | For the purposes of the terms and conditions herein, the term “the Organiser” shall mean
ROUNDTABLE ON SUSTAINABLE PALM OIL (RSPO).
The “Conference” herein refers to The 11th Annual Roundtable Meeting on Sustainable Palm Oil & The 10th Annual General Assembly of RSPO Members (RT11 & GA10).
The “Event Venue” refers to the Santika Premiere Dyandra Hotel and Convention Medan.
The “Conference Date” refers to 11 - 14 November 2013. |
| 2. Application for Conference |
| | | The submission of the Online Conference Registration Form (“Form”) shall be deemed as an acceptance of the terms and conditions herein by the delegate. The application procedure is complete only when the registration form and payment are received by the Organiser.
Participants attending the Event do so at your own risk. Please ensure you have adequate insurance coverage. |
| 3. Conference Fees & Deadlines |
| | | | Registration Category | Member Rates | Non-Member Rates | | Early Bird Register & Pay by 1 October 2013 (GMT+8) | MYR 1,800 EUR 450 | MYR 2,100 EUR 525 | | Normal Rate Register & Pay by 1 November 2013 (GMT+8) | MYR 2,100 EUR 525 | MYR 2,400 EUR 600 | | Walk-In Register & Pay between 2 to 14 November 2013 (GMT+8) | MYR 4,000 / EUR 1,000 | | Accompanying Person Rate (For Welcome Reception Only) Register & Pay by 1 November 2013 (GMT+8) | MYR 300 / EUR 75 | The Organiser reserves the right to review and amend the currency exchange rate as applied herein if and when necessary. Any changes in exchange rates will be reflected on the website ( www.rt11.rspo.org) and relevant pages on the website located at www.rt11.rspo.org and those rates will prevail. |
| 4. Payment |
| | a | Full payment is required upon submission of your registration form. Confirmation of registration is only upon receipt of full payment. Conference fees include admission to Conference sessions, lunches, coffee breaks, registration materials & Welcome Reception. The accompanying person’s rate gives access to the Welcome Reception on 11 November 2013 only. |
| | b | All registration forms and payment MUST reach the RSPO Secretariat Sdn Bhd by 1 November 2013 (GMT+8). Thereafter, delegates are subject to Walk-in Rates. |
| | c | Payment must be made in full upon submission of the registration form. The deadline for submission of the registration form is 1 November 2013 (GMT+8). |
| | d | Payment may be made via the following methods: |
| | | 1.
2.
3. | Corporate/company cheque (in MYR) or bank draft made payable to RSPO SECRETARIAT SDN BHD Telegraphic transfer (all finance charges are borne by the delegate). A copy of the transaction slip must be mailed to [email protected] or faxed over at 603-7727 9458 as proof of remittance. Credit Card via Mobile88.com (iPay88.com). A finance charge of 3% applies. Details of bank account: | PAYABLE TO:
Bank:
Bank Name:
Account No:
Bank Address:
Tel:
Branch:
SWIFT Code: | RSPO SECRETARIAT SDN BHD
HSBC
HSBC Bank Malaysia Berhad
359-304326-102
Level 1 Jalan Damanlela, Pusat Bandar Damansara,
Damansara Heights, 50490 Kuala Lumpur, Malaysia
+603 2050 7676
Damansara Heights
HBMB MYKL | |
| | e | The Organiser shall not be responsible for any airfare, ground transportation, lodging or incidental or any other costs incurred by delegates for attending or otherwise participating in the Conference. |
| | f | The Organiser reserves the right to review and amend the currency exchange rate as applied herein if and when necessary. Any changes in exchange rates will be reflected on the website (www.rt11.rspo.org) and relevant pages on the website located at www.rt11.rspo.org and those rates will prevail. |
| 5. Cancellation/Postponement of the Conference |
| | a. | If, for any reason, the Conference, or any part thereof, is prevented from being held, or the Event Venue becomes unavailable, the Organiser may cancel or postpone the Conference. In such event, the Organiser shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue thereof, and the delegate(s) waive(s) all or any claim(s) for loss, expense or damage against the Organiser arising there from. |
| | b. | Refunds will be made for cancellations received in writing (by e-mail of fax) by 1 October 2013 (GMT+8). A cancellation fee of 20% of registration fee per delegate is applicable. There will be no refunds after this date. |
| | c. | If the delegate is unable to attend the Conference, a substitute delegate is welcomed at NO extra charge provided written notification is given to the Organiser by 1 November 2013 (GMT+8). |
| 6. Change of Conference Date, Speakers, Programme Content and Venue |
| | | The Organiser reserves the right to change the Conference Date, speakers, programme content and Event Venue should circumstances so require. |
| 7. Refusal of Admission |
| | | The Organiser reserves the right to refuse admission or remove any person from the Conference & Exhibition at its absolute discretion, without incurring any liability whatsoever. This will include anyone deemed drunk, disorderly, under the influence of drugs or other substance, other than that which is medically prescribed, or whose dress appearance or general behavior is liable to disturb any Exhibitor or persons attending the Event. |
| 8. Venue Regulations |
| | | The delegate(s) shall abide by the Rules and Regulations of the Event Venue. Failure to comply with the Rules and Regulations will constitute grounds for breach of the terms and conditions herein. A copy of the Rules and Regulations may be obtained from the Organiser. |
| 9. Breach of Terms and Conditions |
| | | In cases where the delegate(s) fails to observe and perform any of the terms and conditions herein, the Organiser shall reserve the right to refuse performance of all its obligations herein towards the delegate(s) and all fees paid by the delegate(s) to the Organiser will be forfeited. The delegate(s) shall furthermore indemnify the Organiser for all losses and damages resulting from such failure in observing or performing the terms and conditions herein. |
| 10. Exclusion of Liability |
| | | The Organiser, its sub-contractors, agent and/or employees have the right to immediately alter or cancel the Conference or any arrangements, timetables, plans or other items relating directly or indirectly to the Conference. The delegates shall not be entitled to any compensation for damages that result from such alteration or cancellation. Furthermore, neither the , its sub-contractors, agent and/or employees shall at any time be liable for any loss, damage or injury whatsoever , howsoever suffered by any of the delegate(s) or any loss or damage to property of any delegate(s) arising form or in connection with his/her participation in the Conference. |
| 11. Force Majeure |
| | | The Organiser shall not be liable for any delay or failure to perform its obligations under the terms and conditions herein due to circumstances beyond the control and without the fault or negligence of the Organiser including war (declared or undeclared), natural disaster, acts of God, fire, blockades, earthquakes, acts of terrorism and matters beyond the Organiser’s reasonable control. |
| 12. Interpretation, Governing Law and Jurisdiction |
| | | Interpretation of the terms and conditions herein lies solely with the Organiser. The terms and conditions herein shall be governed by and construed according to Indonesian laws. The parties hereto hereby agree to submit to the exclusive jurisdiction of the Indonesian courts. |
| 13. Successors in Title and Lawful Assigns |
| | | The terms and conditions herein shall be binding upon the parties, its successors in title and lawful assigns. |
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